Job Purpose: The HR Generalist supports and strengthens our team members and our business by focusing on employee relations, performance management, recruitment, onboarding, safety, HRIS and benefits administration, and other initiatives that promote a healthy, people-centric culture.
Essential Job Duties
- Employee Engagement
- Maintain strong community and team member relations.
- Consistently apply appropriate judgment and discretion in the handling of sensitive and/or confidential information.
- Coach and mentor leader and team members as needed.
- Provide information to associates on policies / practices, including company benefits.
- Create and manage teams on employee appreciation/social events, wellness/health and safety, community involvement.
- Conduct new hire on-boarding and off-boarding processes including exit interviews.
- Produce regular employee communications.
- Manage content on the employee portal.
- Coordinate companywide training initiatives and monitoring of team member completion of assigned modules. Design and conduct in person training as needed.
- Employee engagement surveys.
- COVID Preparedness Plan implementation.
- Staffing
- Manage the full recruiting process for all open positions (job posting, screening, manager interview coordination, background check processes and offer letters).
- candidate screening, and administration of pre-employment checks and employment offers.
- Manage all tempo agency contracts and relationships
- Develop recruiting strategies and partnerships with local agencies and universities.
- HR Documentation and Payroll support
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- Update organization chart and job descriptions when needed.
- Maintain and update the employee handbook and policies as needed.
- Maintain HR system of record and support leaders and team members in maximizing its use.
- Initiate all change in status records.
- Process Leaves of Absence, STD/LTD, and Workers Comp claims through the appropriate channels.
- Work with accounting to provide HR support and information for bi-weekly payroll processing through Paycom. Be trained as the backup for payroll processing when needed.
- Benefits Administration
- Open enrollment health plan design and communication.
- Run annual open enrollment meetings.
- Facilitate new hire enrollment.
- COBRA administration.
- 401K enrollment and ongoing education to staff.
- Compliance
- Ensure consistent compliance with federal, state and local employment laws.
- Assists in overseeing the facility’s safety program ensuring adherence to various safety requirements including OSHA standards.
- Pandemic recordkeeping and compliance.
- Produce all required annual reports on time (EEO-1, OSHA 300A).
- Ensure proper documentation during investigations and disciplinary processes.
- Drive performance and compensation review processes annually.
- Oversee administration of the goal setting and continuous feedback process.
- Provide support and assist leaders with performance management, disciplinary action and Performance Improvement Plans.
- Participate in and/or lead special projects as needed.
- Other duties as assigned.
Competencies
- Deep knowledge of HR functions and best practices.
- Possesses superb written and spoken communication skills
- Excellent interpersonal relationship building and employee coaching skills
- Excellent computer skills, knowledge of Human Resources Information Systems (HRIS), Excel and demonstrated skills in database management and record keeping
- Remarkable organizational and conflict management skills.
- Strong negotiation and influencing skills with both internal and external parties
- Ability to think strategically, define business opportunities and solve problems, collect, interpret and analyze abstract and concrete information, and create strategic, value add solutions
- Ability to cope with change, ambiguity and make decisions comfortably with risk and uncertainty.
- Works comfortably under pressure and meets tight deadlines.
- Strong decision-making and problem-solving skills.
- Meticulous attention to detail.
Education and Experience Requirements
- Bachelor’s degree in Human Resources, business, or a related field, or extensive prior experience in human resources
- PHR or SPHR required
- 3-5 years of experience in progressive human resources positions.
- 2+ years’ experience with payroll processing, Paycom preferred
Supervisory Responsibilities: This position has no direct reports, will work closely with the accounting department for payroll processing.
Work Environment: This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is frequently required to work on a computer for extended periods of time. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type/Expected Hours of Work: This is an in-person position at our HQ location with normal business hours of Monday-Friday from 8:00 a.m. to 5:00 p.m. Additional hours may be required in the evenings and over the weekend to complete job duties.
Travel: No travel is expected with this position.
